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Dynamics 365FO/AX Finance & Controlling

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Monthly Archives: June 2015

Database log – important fields from a finance perspective (2)

20 Saturday Jun 2015

Posted by Ludwig Reinhard in Miscellaneous

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Database log, Dynamics AX 2012

Against the background of the changes illustrated in the previous blog post, I logged the following tables/fields that are in my opinion the ones that should – from a financial perspective – be tracked at a minimum.

Fixed Assets
Setup section
18_FA_100
Fixed Assets18_FA_200Value models18_FA_300Fixed asset identifiers (if used)18_FA_400

Inventory
Setup section
18_INV_100
Items18_INV_200

Accounts Payable
Setup section18_AP_100Vendors
18_AP_200a

Accounts Receivable
Setup section18_AR_100Customers18_AR_200

Cash and bank management
Setup section18_BK_100Bank accounts18_BK_200

General Ledger
Setup section18_GL_100 18_GL_200 18_GL_300

Please note that the previously illustrated tables that should get logged from a financial perspective represent my opinion. This selection is not meant to be exhaustive nor definite and aims to provide you with a starting point for setting up the database log.

Please also note that you should avoid logging transaction tables as logging them might have a negative effect on system performance.

If you miss important tables/fields that should be logged in any Dynamics AX setup and country-environment, feel free to leave a comment on this site to help other Dynamics AX users getting their setup right.

Database log – important fields from a finance perspective (1)

20 Saturday Jun 2015

Posted by Ludwig Reinhard in Miscellaneous

≈ Comments Off on Database log – important fields from a finance perspective (1)

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Database log, Dynamics AX 2012

If you ever used the Dynamics AX database log you might have realized that it can be pretty hard to find the correct tables and fields that you need to log. One of the underlying reasons for those difficulties is that the elements that you can find in the database log window use labels that differ from the names that you can find in the AOT. Due to the use of labels, some of the elements that you want to have tracked do even appear double in the database log setup window (see the following screenshot for an example). 18_00_000
To overcome this issue and to alleviate the identification of the correct tables and fields that should be logged from a financial perspective, I made the following changes:

1. The first change made ensures that the AOT table names rather than labels are referred to. This can be realized by making the following adjustment (see the next screenshots).
18_00_100 18_00_200 18_00_300 18_00_400 18_00_500Through the changes illustrated in the previous two screens, I ensure that the ConfigKeyLabels refer to names rather than labels.

2. The second change that I made is including the AOT name in addition to the label name in the Logsetup section of the database logging wizard18_00_600This change allows identifying the AOT table names and the original labels used and helps ensuring that the correct tables and fields get logged. 18_00_700

Max. Number of Financial Dimensions

07 Sunday Jun 2015

Posted by Ludwig Reinhard in General Ledger

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Account Structures, Dynamics AX 2012, General Ledger, Number of financial dimensions

If you needs to work with more than 10 financial dimensions – in addition to the main account – you will quickly notice that you are not able to add more than 10 financial dimensions in the account structure configuration window (see the following screenshot).
EN_20-01x

This does, however, not mean that you are not able to work with more than 10 financial dimensions in Dynamics AX 2012. That is because another 11 financial dimensions can be added via the advanced rule structure window allowing you to make use of 21 financial dimensions in total. Example:
EN_20-02x EN_20-03x

All of those 21 financial dimensions can be analyzed via the Dynamics AX Management Reporter. Example:
EN_20-04x

If you try to do a similar analysis via the trial balance list page in Dynamics AX you will notice that this cannot be done without making a system modification because the required financial dimension set only accepts a max. number of 11 financial dimensions (main account + max. 10 financial dimensions).
EN_20-05x

A possible workaround is setting up several financial dimension sets that include max. 11 financial dimensions.

T-Account journal feature

04 Thursday Jun 2015

Posted by Ludwig Reinhard in General Ledger

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Dynamics AX 2012, Split posting, T-account

If you ever got furious about the standard Dynamics AX “breakdown of voucher” functionality, the following post might provide you with an alternative solution that can easily be implemented.

Let’s start by having a look at the standard Dynamics AX breakdown of voucher functionality and how it is used for entering the following invoice details:
EN_21_090

Entering this invoice requires the following steps:

Step 1: Select the vendor, enter the invoice amount, then select “Functions-Breakdown of voucher”
EN_21_100

Step 2: Break down the invoice by entering the tax details and the gross and net amounts in the upper section of the form and the ledger account information in the lower part of the form. (This step can easily become very awkward especially if you have to enter numerous invoice lines with different tax details that require navigating between the upper and lower section of the form)
EN_21_110

Step 3: Once debit and credit balances match, select the update button to transfer to invoice line details to the journal
EN_21_120

Now let’s have a look at the T-account feature and how you can enter the same invoice details using this functionality.

Step 1: Select the vendor, enter the invoice amount, then select “T-account”
EN_21_130

Step 2: In the T-account form, you can find the credit transaction that has been entered in the journal voucher form.
EN_21_140
Complete your transaction by entering the debit transactions as required.EN_21_150
Note: You can personalize this form as any other Dynamics AX form and incorporate for example the sales tax fields into the debit and credit sections as illustrated in the following screenshot.
EN_21_160

Step 3: Once you close the T-account form, the T-account lines are transferred to the journal voucher form.
EN_21_170

Note: As illustrated, the T-account form provides you with a greater flexibility in regards to entering voucher lines in Dynamics AX. What is more, you are not limited to entering only ledger accounts but you can also select other account types, such as customers, fixed assets, etc. Finally, the T-account form allows you transferring transaction lines to your journal even if debit and credit amounts do not match (see the following screenshots for an example).
EN_21_180
EN_21_190
Transferring incomplete transactions from the T-account form to your journal does not mean that this incomplete voucher can be posted, yet it provides you with more flexibility in the way how you enter vouchers in Dynamics AX.

 

After illustrating you the functionality of the T-account form, I will show you how this form can be made available for all Dynamics AX users. Making this form available requires the following minor system modifications:

Modification 1: Make the extended data type “LedgerTAccountEnabled_JP” available for the countries you need
DEEN_21_201
As a result, the T-account parameter becomes available in the General Ledger parameters form. Activate this parameter.
DEEN_21_202

Modification 2: In the LedgerParameters table method “isTAccount” enter the iso country codes you require
DEEN_21_203

Modification 3: Enable the country codes you require for the TAccount menu item button in the LedgerJournalTransDailyTAccount form as illustrated in the following screenshot.
DEEN_21_204

Modification 4: Allow editing of the account type in the LedgerJournalTransDailyTAccount form as shown in the next two screens. This adjustment allows you selecting different account types in the t-account form
DEEN_21_205 DEEN_21_206

Modification 5: Adjust the lookup methods for the debit and credit side to enable the lookup of the accounts for the different account types required. Example:
DEEN_21_207

Modification 6: Adjust the SegmentValueChanged methods in the LedgerJournalTransDailyTAccount form as illustrated in the following screen
DEEN_21_208

Modification 7: Change the @GLS60236 label as required
DEEN_21_209

Please note that the T-account form is by default only available in GL daily journals. Yet, making this form available e.g. for AP invoice journals can easily be realized based on the previous system modifications illustrated.

Project Accounting Book – Part 2

Project accounting book

Categories

  • Accounts Payable
  • Accounts Receivable
  • Bank Management
  • Book reviews
  • Budgeting
  • Cost accounting
  • Fixed Assets
  • General Ledger
  • Inventory
  • Management Reporter
  • Miscellaneous
  • Project
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Accruals Advanced bank reconciliation Allocations Approval Bank reconciliation Controlling Cost accounting module Cost center accounting Cost of Sales Method customer Dynamics AX Dynamics AX 2012 Earned Value Analysis Electronic reporting Email Fixed asset statement General Ledger journal indirect costs intercompany Inventory Inventory reconciliation Inventory valuation Inventory value report invoice invoice recording Management Accounting Management Reporter MS Flow MT940 Nature of Expense Method parallel Posting setup PowerPlatform Prepayments Profit & Loss Statement Project Project controlling Project module Purchase Order search settlement SharePoint standard costs Tax upload valuation Vendor invoice recording Vendor payments WBS workflow

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